- To be responsible for the recording of all attendance data and reasons for pupil absences and to input the data and correct codes onto ISAMS.
- To be the first point of contact for all attendance issues in the school.
- To ensure all registers are completed and no missing marks or unexplained absences remain and to ensure all unexplained absences are accounted for by contacting parents for an explanation.
- To input timely information in relation to all absences, including exams, trips, medical appointments etc.
- To print off registers twice daily to ensure they are at hand in the event of a fire alarm.
- To follow the School’s Attendance policy.
- To maintain an accurate system for pupils signing in/out of school.
- To locate pupils that are missing from lessons.
- To generate monthly, termly and annual attendance data reports using ISAMS and other attendance reports as required.
- To issue letters to parents if attendance of a pupil falls below a certain level.
- To issue sanctions relating to non-registration of pupils.
Liaise with the school’s medical staff to ensure correct care and welfare of the pupils. Basic first aid training is provided unless a qualification is already held.
The care of the individual pupil: sympathetic, caring, responsible and patient understanding of the age group, as well as dealing with matters of discipline when required.
Duties & Presence
- Create and maintain a welcoming and homely atmosphere for day pupils.
- Monitor behaviour and deal appropriately with any disciplinary issues.
- Uphold standards of dress, general appearance and personal hygiene.
- Help to deal with emergencies of any kind.
- Coordinate, oversee the completion of and check pastoral reports for day pupils.
- Maintain pastoral records of pupils and other relevant administrative tasks.
- Be ‘ever present’ and available for day pupils during the school day.
- Cover additional duties as required such as special occasions involving day pupils.
Regular contact and foster good relationships with parents, acting as the primary contact for communication, both in verbal and written forms, in consultation with the Pastoral Coordinator or Deputy Principal.
Health & Safety
Along with all staff, take responsibility for all aspects of safety as directly related to school areas, including completion of annual risk assessments.
The undertaking of any reasonable additional duties at the request of the Deputy Principal and Principal.