Attendance Officer & Day Housemistress/ master
We are looking to appoint an Attendance Officer & Day Housemistress/master to to join the team.
Tring Park School for the Performing Arts is one of the UK’s leading vocational and academic schools, situated in glorious countryside just half an hour from London. Working with 360 boarding and day pupils, aged 7 to 19, you will join a dedicated and supportive staff team within a school that offers the advantage of small classes with talented and committed students and strong public examination results.
We offer a wide range of benefits including a pension scheme, cycle to work scheme, free school lunches during term time, free onsite parking and enhanced maternity and paternity schemes.
About the role
The Attendance Officer & Day Housemistress/master will be required to complete and maintain accurate attendance records to ensure compliance with attendance regulations and provide attendance information as required by the school. The successful candidate will, in conjunction with the Pastoral Coordinator and Day Housemistress, also provide for the welfare and complete care of day pupils within the school, promoting a harmonious and supportive community of day pupils with a sense of identity and belonging.
This role is required 7.30am to 3.30pm Monday to Friday, term-time only. Applications close on the 16th March 2023, however applications are reviewed upon receipt and we may appoint before the closing date.
Main Duties
Attendance
- To be responsible for the recording of all attendance data and reasons for pupil absences and to input the data and correct codes onto ISAMS.
- To be the first point of contact for all attendance issues in the school.
- To ensure all registers are completed and no missing marks or unexplained absences remain and to ensure all unexplained absences are accounted for by contacting parents for an explanation.
- To input timely information in relation to all absences, including exams, trips, medical appointments etc.
- To print off registers twice daily to ensure they are at hand in the event of a fire alarm.
- To follow the School’s Attendance policy.
- To maintain an accurate system for pupils signing in/out of school.
- To locate pupils that are missing from lessons.
- To generate monthly, termly and annual attendance data reports using ISAMS and other attendance reports as required.
- To issue letters to parents if attendance of a pupil falls below a certain level.
- To issue sanctions relating to non-registration of pupils.
Medical
Liaise with the school’s medical staff to ensure correct care and welfare of the pupils. Basic first aid training is provided unless a qualification is already held.
Pastoral Care
The care of the individual pupil: sympathetic, caring, responsible and patient understanding of the age group, as well as dealing with matters of discipline when required.
Duties and Presence
- Create and maintain a welcoming and homely atmosphere for day pupils.
- Monitor behaviour and deal appropriately with any disciplinary issues.
- Uphold standards of dress, general appearance and personal hygiene.
- Help to deal with emergencies of any kind.
- Coordinate, oversee the completion of and check pastoral reports for day pupils.
- Maintain pastoral records of pupils and other relevant administrative tasks.
- Be ‘ever present’ and available for day pupils during the school day.
- Cover additional duties as required such as special occasions involving day pupils.
Parents
Regular contact and foster good relationships with parents, acting as the primary contact for communication, both in verbal and written forms, in consultation with the Pastoral Coordinator.
Health & Safety
Along with all staff, take responsibility for all aspects of safety as directly related to school areas, including completion of annual risk assessments.
Extraneous Duties
The undertaking of any reasonable additional duties at the request of the Principal and Deputy Principal.
Person Specification
Essential
- Excellent attention to detail and accurate administration/data inputting skills
- Good IT skills, able to work confidently with computers
- Experience of working with children
- An understanding of the needs of day pupils within a boarding environment
- An understanding of child protection
- Strong communication skills with adults and young people – whether in person, by phone or by email
- Genuine enthusiasm and the ability to work well within a wider staff team
- Good organisation skills
- Good problem solving skills
- Ability to work quickly, accurately and calmly under pressure, adept at multitasking
- An approachable and friendly nature, good a building working relationships
- Ability to prioritise/manage workload to ensure time-critical tasks are always completed
- Must be reliable and trustworthy as may be handling sensitive/confidential information
- Clear commitment to implementing whole school/staff policies relating to the safeguarding of children
Desirable
- Previous experience in a boarding or residential environment working with young people
- First Aid qualification
- Previous experience using a database system
- Full clean drivers licence
- Knowledge of Performing Arts education and the demands of vocational training
- Full, clean driving licence
Apply
Step 1. Complete Application Form
Step 2. Apply via email
If you would like to apply for this role, please email us the Application Form along with a cover letter.
Tring Park School is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful applicant will be subject to an enhanced DBS check. It is an offence to apply for a role if you are barred from engaging in regulated activity with children. Shortlisted candidates will be asked to complete a self-declaration form relating to any criminal record or information that would make them unsuitable to work with children. We’re committed to creating an inclusive workplace that promotes and values diversity, with an environment where staff can thrive, regardless of their background. For information on how we will use your personal information during the recruitment process, please see the Staff Privacy Notice.