Main Duties

Key Responsibilities

• Manage and maintain the diaries of the Principal and Deputy Principal;
• Oversee the Principal’s incoming and outgoing emails (Principal@) and correspondence, maintaining secure and confidential filing systems;
• Build positive relationships and act as an ambassador for the School when liaising with parents, Governors, pupils, staff, and visitors;
• Serve as the initial point of contact for parents on behalf of the Principal and Deputy Principal, responding promptly and professionally to enquiries and managing the early stages of parental concerns or complaints;
• Follow up with parents on any correspondence which needs replies or feedback from other staff, by phone/email/letter. Liaising with parents on any pupil absences in conjunction with the Pastoral Department;
• Coordinate the preparation of references for pupils and staff;
• Gather and assemble any relevant information in preparation for Principal’s meetings with staff, parents, etc;
• Prepare information for beginning of term staff meetings and Founders Day;
• Coordinate the publication of the weekly SLT newsletter;
• Prepare end-of-term order of service for all staff assembly and ensure relevant contributors are prepared;
• Prepare letters for special School events for Patrons and Governors of the School in conjunction with the Events Manager;
• Make arrangements for Founders’ Day, in consultation with the Director of Studies, organising companies to come in to provide refreshments and making other ad hoc arrangements as required;
• Organise events and hospitality activities under the responsibility of the Principal, including Principal’s Suppers and Patron and Governor events, working alongside the Events Manager;
• Oversee the Cups presentation on Founders’ Day, arranging their engraving and ensuring all are returned to school;
• Daily administrative tasks and support as agreed with the Director of Studies;
• Provide confidential administrative support to the Deputy Principal in their role as Designated Safeguarding Lead;
• Assist the Deputy Principal with administrative tasks relating to the review and updating of School policies and associated documentation;
• Support the advance preparation and maintenance of the School’s annual calendar;
• Coordinate administrative arrangements for academic assessments undertaken by audition candidates;
• Support the HR function with candidate tours, assessments, and interview logistics as part of the School’s recruitment processes;
• Provide administrative support relating to the School’s pupil behaviour management processes;
• Be the key contact for associations/bodies such as (but not limited to) HMC, BSA, CDMT etc;
• Acknowledge leavers’ notices from parents informing the school of a pupil leaving, ensuring all necessary departments have been made aware;
• Sense-check bulk letters to parents according to the style guide; looking at spelling, punctuation and grammatical errors. Also, quality checking content in terms of level of formality;
• Oversee and coordinate the Principal’s direct reports’ appraisal cycle;
• Maintain staff recognition lists and arrange cards and gifts for birthdays, weddings, births, and other significant occasions on behalf of the Principal where appropriate;
• Coordinate the preparation and signing of Christmas cards on behalf of the Principal;
• Cover the Reception desk when requested in coordination with the School Office;
• Provide additional support to the SLT as and when required and any additional administrative duties.

General Responsibilities

• Uphold and promote the school’s vision, values and policies.
• Safeguard and promote the welfare of children and young people.
• Maintain confidentiality regarding students, staff and school matters.
• Participate in relevant professional development and training.
• Undertake other reasonable duties commensurate with the grade and responsibilities of the post.